AI prompts for finance and bookkeeping that actually help

Write a polite payment reminder email from Riverside Bakery (an artisan bakery in Conwy) for an invoice that's now 14 days overdue. The customer is a regular wholesale client. Keep it professional but warm, acknowledge the possibility they haven't received it, include the invoice number, amount, and original due date. Include a placeholder for a payment link. Tone: friendly, not threatening. Under 120 words.

I'm going to paste a list of transactions from Riverside Bakery (an artisan bakery) for February. Please categorise them into: Materials, Utilities, Transport, Staffing, Equipment, and Other. Show the total for each category, flag any unusual items that might be uncategorised correctly, and summarise the overall spending pattern. What stands out? Format as a simple table. Keep explanations brief.

Create a 3-month cash flow forecast for Riverside Bakery. We have: typical weekly revenue £2,400, monthly fixed costs of £3,200 (staffing), £620 (utilities), £80 (insurance), £400 variable costs (materials). In March we're investing £800 in a new oven. April expects 20% higher sales due to Easter season. Show this as: opening balance, total inflows, total outflows, closing balance for each month. Flag any potential shortfalls. Assume starting balance of £5,000.

I'm a sole trader running Riverside Bakery. This month I budgeted for £500 in materials but spent £680. Staffing was budgeted at £2,800, spent £3,100. Utilities budgeted at £550, spent £520. Can you help me understand the variances? For each category, explain: what the variance is (favourable or unfavourable), likely reasons, and what it means for next month's planning. Keep it practical, not just numbers.

I run Riverside Bakery, an artisan bakery in Conwy. Create a tax deduction checklist for my accountant meeting. Include: materials (flour, yeast, etc.), utilities, rent/premises, staffing costs, equipment, packaging, delivery, insurance, professional services, travel for supplies. For each, note: whether it's likely claimable, what to record, common pitfalls. I'm not asking for tax advice, just a checklist to make sure I haven't missed anything obvious.

Write an email from Riverside Bakery to our flour supplier. We've been buying from them for 3 years, spending approximately £450/month. We currently pay on delivery. We'd like to request 30-day payment terms to improve our cash flow. Keep it professional and collaborative, acknowledge the value of the relationship, explain why this would help us grow, and suggest how it benefits them long-term. Don't be overly apologetic. Invite discussion.

Turn this financial data for Riverside Bakery into a plain-English director's summary. Include: overall performance (revenue vs last year), profitability, cash position, any major variances or concerns, and a brief outlook. Avoid jargon. Use short sentences. Someone reading this should understand: are we doing well, where's the money going, what should we watch. Flag anything that needs action. Keep it to one page max, written for a business owner who wants the headline not the spreadsheet.

I run Riverside Bakery. My monthly spending is: materials £1,800, utilities £600, staffing £3,200, equipment maintenance £150, packaging £200, insurance £80, professional services £120, delivery £180. We need to find 10-15% in savings without compromising quality. Suggest realistic options with rough cost impact. For each option, note any downsides or risks. Be honest about what's easy versus what requires difficult decisions. Prioritise by impact vs effort.